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5 Tips to Avoid Confusion with Clear Communication

I once had a boss who rarely shared information and never in a timely way. My office happened to be in a different building than his, so getting to our weekly one-on-one meeting took a little effort. But not only did he cancel most of our meetings, he did so without notice. When we did meet, he provided little or no clarity. And he dodged most of my questions with “I’ll have to get back to you on that.” It was maddening!

Most under-communication is inadvertent. People are simply unaware of the gap between what’s in their mind and what’s in yours. A team of researchers writing in the Journal of Political Economy labeled this phenomenon “the curse of knowledge.” It means that when you know something, it’s very hard to remember that other people don’t. Fortunately, the solution is remarkably simple. Here are five tips for how to step up and take responsibility for any communication that comes from you or to you.

1. Determine to be the solution

Most of us are not fully aware of our own part in the communication quagmire. We may expect others to do all the work of conveying information. The first step in communicating clearly is to determine to be the solution, not the problem. Are you ready to champion clear communication in your workplace?

2. Externalize your thinking

The curse of knowledge affects everyone, including you. Be aware of the gap between your understanding and that of your team. Stop assuming that people know what’s important or what needs to be done. Get your thoughts out of your head where others can read or hear them.

3. Push for clarity

Before you compose a message, ask yourself, How can I set the other person up for success? Before you hit send, reread the communication to be sure it’s clear. Clarity is vital for communication. Sometimes that will mean pushing others for clarity. Remember, they also suffer from the curse of knowledge and may have a tendency to omit information or use ambiguous language. Gently ask them to make their meaning clear.

4. Confirm understanding

Communication hasn’t really happened until the other person not only receives your words but also understands them. You can request a “read receipt” when you send a message, but you also need to get an “understand receipt.” You can do that with questions like “Is anything unclear about that?” or “What do you understand based on what I’ve said?”

5. Overcommunicate

Actually, you can’t overcommunicate. Or at least it’s pretty hard to do. People are busy and distracted. They forget things they should remember—things they want to remember. Communication is not a one-and-done event. Communicate again. And again.

What would it be like to come to work in a place where you never had to go on a deep dive for the information you need to do your job? How would it change the culture of your office if everyone was clear, direct, and intentional in their communication? Why not take responsibility for making that happen and find out?

Last modified on October 10th, 2022 at 9:29 am

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